Delays in customs are one of the largest issues with international shipping. In 2025, with tighter and more complicated international trade regulations, even a minor error in documentation can result in significant delays, lost business, and dissatisfied customers.
At IOR Solutions, we do business-to-business shipping globally, minus the headache. Here in this blog, we’re sharing our top 5 insider tips on how to steer clear of customs delays — and how our IOR and compliance solutions can keep you in the lead.
1.Complete & Accurate Documentation
Among the most frequent causes of customs hold-ups is missing or incorrect documentation. Omitting information such as HS codes, invoice values, or importer details can lead to shipments being flagged or held back.
The following documents are a must:
- Commercial Invoice
- Packing List
- Certificate of Origin
- Importer of Record (IOR) details
- Product compliance certificates
How IOR Solutions assists:
We review, prepare, and send all shipping and compliance documents required—reducing the risk of error that causes delays.
2. Accurately Classify Products with HS Codes
All products require an accurate Harmonized System (HS) code for customs clearance. Incorrect classification can result in:
- More duties or penalties
- Rejections of clearance
- Suspicion of misdeclaration
Pro Tip: Double verify product classification by a customs specialist or utilize automated classification software.With IOR Solutions:
Our group of international trade experts guarantees correct product classification according to the destination country’s regulations.
3. Meet Country-Specific Importation Rules
Every nation has its own import laws, and what may be permitted in one nation may be prohibited in another. Products such as electronics, supplements, chemicals, or cosmetics tend to need:
- Safety certificates
- Regulatory approvals
- Labeling requirements
Example: CE marking is required in the EU for electronics, but the US might require FCC certification.
IOR Solutions Advantage
We walk you through country-specific and product-specific regulations so your products comply with all requirements prior to shipment.
4. Utilize a Reliable Importer of Record (IOR)
In most nations, particularly within the Middle East, Latin America, and certain areas in Asia, shipping without a local entity or IOR is not possible. Without an IOR:
- Your products are at risk of being refused entry
- You might incur fines or confiscation
- Delays can last weeks
- Work with IOR Solutions
We become your official Importer of Record, taking care of customs clearance, paperwork, and compliance in more than 150+ nations — so you don’t have to establish a physical office or legal presence there.
5. Select the Ideal Logistics and Customs Partner
Even with proper papers, inexperienced logistics or customs brokers can create bottlenecks. Delays tend to occur because of:
- Miscommunication between carrier and customs
- Inadequate management of priority shipments
- Lack of proper understanding of the customs process
How IOR Solutions differs:
We collaborate tightly with trusted logistics networks and customs brokers to deliver end-to-end shipping assistance. From pickup through customs clearance, we get your goods to where they need to go — on time — each time.
In 2025, global trade is teeming with possibility — but also peril. Customs delays are not only expensive, but they can hurt your company’s reputation in international markets. By using the right tactics and having a trusted ally, you can remain ahead of compliance and sidestep unwarranted headaches.
Contact us for Avoid delays. Ship smarter. Go global.